Using BizKonnector
How to write a request for quotation (RFQ) suppliers can answer
Updated
Bottom line
A good RFQ states exactly what you need, how much, where and by when, whether prices must include VAT, which documents are mandatory, how quotes will be scored, and the closing date and time.
Describe the need precisely
Give quantity, unit of measure, specification and delivery location; vague scopes produce quotes you cannot compare.
For example: "500 x A4 80gsm copy paper reams, delivered to Centurion, Gauteng, by 15 March" rather than "office paper".
State the commercial rules
Say whether prices must include or exclude 15% VAT, how long quotes must stay valid, and what payment terms you offer.
List mandatory documents up front
Ask for the CIPC certificate, SARS TCS PIN, B-BBEE certificate or affidavit, a bank confirmation letter and any sector licences with the quote.
Publish evaluation criteria and deadlines
Share the weighted criteria, a questions deadline and an exact closing date and time, so every supplier competes on the same terms.
Run the RFQ on BizKonnector
Corporate buyers publish RFQs and tenders through the Corporate Supplier Portal, and listed businesses respond from their Business Command Centre under Opportunities, RFQs and Finance Applications.
- Request a demo of the corporate workspace or sign in as a corporate buyer.
- Create the RFQ using the fields in the template below.
- Invite suppliers from the directory, or let listed businesses in the matching industry respond.
- Compare responses with the weighted scorecard and record your decision.
Free templates for this guide
- Request for quotation (RFQ) template (CSV)
The 15 fields a supplier needs to quote accurately, with guidance for each.
- Weighted supplier evaluation scorecard (CSV)
Compare up to three suppliers across eight weighted criteria. Opens in Excel or Google Sheets with formulas ready.
Find suppliers in the directory
Frequently asked questions
What is the difference between an RFQ and a tender?
An RFQ asks for prices on a clearly defined need and is usually used for smaller or routine purchases. A tender is a formal, often public, process for larger or more complex contracts.
How long should suppliers get to respond?
Long enough to prepare an accurate quote and gather documents; state the closing date and time clearly and give the same deadline to every supplier.